The M & E Manager is a vital member of the Programs team and plays a significant role in ADRA Canada’s efforts to execute the organization’s vision to maximize impact through quality programming. In coordination with the Development Program Director, the M & E Manager will be responsible for leading efforts in ensuring the smooth functioning of ADRA Canada’s project monitoring, evaluation and reporting (MER) systems, strengthening staff and local partner capacity in MER , providing tools to implementing partners, and in further developing ADRA Canada’s expertise in MER. In close collaboration with project managers, technical advisors/specialists and stakeholders, the M&E Manager will manage periodic data collections, provide/review data analysis, consolidate/synthesize manage/own key MER documents/tools, and make key recommendations to project staff and management regarding effectiveness of interventions. Further, in collaboration with proposal development teams, the M&E Manager will play a supporting role in designing and drafting of concept notes/proposals. This position will take a partnership approach with in-country implementing staff, providing guidance, tools, methodologies, approaches, and training as needed. On an on-going basis, the M&E Manager will develop ADRA Canada’s MER systems, policies and procedures, and play a key role in the strategic planning for MER.
Reporting to: Development Program Director
Appointed by: ADCOM
Location: Canada preferred
Travel: Involves up to 30% travel.
Disclosure: The nature of ongoing employment within ADRA Canada is dependent on financial contributions from its support base. It is to be recognised that the level of financial support is of a fluctuating nature.
ADRA CANADA DESCRIPTION & MISSION STATEMENT
ADRA Canada (the Adventist Development and Relief Agency Canada) is the Canadian relief and development agency of the Seventh-day Adventist Church. ADRA Canada’s mission is to work with people in poverty and distress to create just and positive change through empowering partnerships and responsible action.
ADRA Canada and all of its employees are engaged in supporting the Vision of the Seventh-day Adventist Church in Canada (SDACC) which is Proclaiming Christ, Nurturing Believers, and Serving Humanity. The ministry of ADRA Canada is an important part of the Christian mission of the Seventh-day Adventist Church and is done in harmony with its religious beliefs and practices.
WHY A CAREER WITH ADRA CANADA?
At ADRA Canada, we offer exciting and challenging careers that play an important role in positively impacting the futures of vulnerable families, and especially the lives of women and girls all over the world. Inspired by our Christian values, ADRA is active in over 130 countries globally, delivering justice, compassion, and love so that all may live as God intended.
Our unique culture fosters diversity and a workplace that strives to ensure all our employees feel respected and included. We offer a flexible workplace, generous compensation and benefits program, and a supportive and meaningful environment where we work together to achieve our goals. Come and be a part of our high-performing team where together we are working to lift people out of poverty, establish hope, empower communities, and create positive and long-lasting change!
A. Seventh-day Adventist Church Relations/Ministry (10% of each workweek)
- Participate in daily worship and prayers.
- Be prepared to counsel callers (including church members and others) on role of Seventh-day Adventist mission and pray with them.
- Encourage partners (including Seventh-day Adventist Conferences and congregations/entities in country of work, and foreign Seventh-day Adventist entities and the worldwide ADRA network) in the mission of ADRA and the Seventh-day Adventist Church. Educate them, as necessary, about the ministry role of ADRA Canada as part of the worldwide Seventh-day Adventist Church movement, consistent with the religious teachings of the Church.
- As requested, contribute to corporate publications and represent ADRA Canada and its mission at presentations/speaker appointment requests, particularly with ADRA Canada’s partners.
- Ensure that all ADRA Canada activities are carried out in accordance with the values and religious beliefs of the ADRA network and the Seventh-day Adventist Church.
- As part of the ADRA Canada ministry, act in a way that reflects the religious beliefs and practices of the Seventh-day Adventist Church, both on and off duty.
B. Operations/Technical (80% of each workweek)
For assigned projects:
- Develop and manage key project monitoring, evaluation and reporting tools, including: the Performance Measurement Framework (PMF), the PMF key (detailing how each indicator is calculated), monitoring plans, and M&E framework.
- Build implementing partners’ capacity in project MER. This includes in-country training and remote support as needed. This also includes building capacity in technologies that ADRA Canada recommends to implementing partners.
- Lead the delivery of designated narrative reports/work plans (typically the larger reports/work plans, such as annual reports, semi-annual reports, and the annual work plan or their equivalents). This includes creating report templates and schedules, managing the work flow of report review and feedback, authoring consolidated reports (only applicable to multi-country projects), and finalizing reporting package ready for submission to the donor.
- Monitor project activities on an on-going basis through site visits, receiving reports from implementing partners and obtaining feedback from beneficiaries.
- Provide technical support for evidence-based recommendations to the relevant stakeholders.
- Manage and/or participate in project baselining and evaluations. This includes coordination/management of evaluation TORs, selection of consultants/evaluators, management of consultants/evaluators, reviewing/refining the final report, and the construction and management of a detailed schedule. In case of baselining or internal evaluations for multi-country projects, tasks may also include authoring or refining a consolidated baseline or evaluation report
- In collaboration with the Gender Advisor, monitor and evaluate adherence to gender equality, gender-based violence, SRHR and child protection policies and best practices. Coordinate and communicate M&E objectives between numerous actors/stakeholders, including implementing partners, consortium leads, project managers/coordinators, consultants, and other external organizations.
- Coordinate the sharing and discussion of M&E findings, including gender equality results, with relevant project stakeholders for program improvement.
- Play a supporting role in concept or proposal development by providing critical guidance on the logic model, indicators, and budgeting for M&E staff, tools, and systems. This may also include drafting of concept notes or proposals, as needed.
- Contribute to building ADRA Canada’s overall MER systems, including making recommendations on direction, providing advice on strategic focus, and finding better methods of implementing sound PDMER principles.
- Manage/participate in the development and maintenance of an agency-wide data repository that provides combined quarterly and annual figures from all projects to the Agency for dissemination to donors.
- Keep abreast of and lead in the adoption of trends and principles in the M&E space. This can include attending training seminars, webinars, and participating in M&E working groups as assigned.
- Assist in the integration of technology into projects where applicable, and work to enable real-time learning and feedback.
- Facilitate knowledge exchange among stakeholders and project teams in areas of MER, both in Canada and overseas, through setting up effective learning systems.
C. Managerial (5% of each work week)
- Participate in the on-going development and refinement of MER policies/procedures and ethical research standards.
- Coordination/supervising of counterparts in implementing countries, and relevant consultants, where applicable.
D. Financial (5% of each work week)
- Work with Program and Finance teams on composing and monitoring PM&E project budgets
- Provide detailed expense reports when required
Perform other duties as designated by the Supervisor.
EDUCATION, EXPERIENCE AND COMPETENCY
- Minimum of a bachelor’s degree in International Development or other relevant disciplines.
- A specialization in monitoring evaluation and reporting, by course-work and/or experience.
- 3+ years of experience in a M&E related position.
- A personal commitment to ADRA's mission, values and beliefs.
- Personal commitment to the religious beliefs, practices, structure, standards and programs of the Seventh-day Adventist Church in Canada.
- Ability to engage ADRA Canada’s constituency and partners, the Seventh-day Adventist Church in Canada (including Conferences and congregations throughout Canada) and the international ADRA network.
- A passion for social justice and international development to assist people in poverty, consistent with the Bible and the spirit of prophecy.
- Excellent organizational skills and attention to detail.
- Strong written and oral communications skills in English.
- Strong analytical skills. Including attention to the logical progression of ideas, an intuitive understanding of causal relationships, and the ability to clearly articulate gaps in these areas.
- Budgeting skills, including a basic understanding of how to set and monitor project budgets.
- Excellent skills in Excel, including understanding of intermediate-advanced formulas.
- Leadership skills.
- Project Management skills.
- Strong interpersonal skills and the ability to maintain professionalism in sensitive and challenging situations.
- Strong initiative. Able to anticipate needs and be proactive. Self-disciplined to meet deadlines and strong work ethic. Self-directed to take action and resolve issues. Strong sense of responsibility and ability to perform while delivering superior customer service.
- Ability and willingness for periodic travel to both international and domestic destinations, approximately 30% of work hours.
- Proposal development and writing skills.
- Knowledge of gender and environmental considerations in programming.
- Three or more years’ experience in field.
- Experience in both Development and Emergency contexts.
- A high degree of understanding of cross-cultural communication, including understanding sensitivities of various cultures as well as the ability to translate academic concepts into real and practical advice for implementing partners.
- Research skills. Including a basic understanding of how research should be conducted, statistical theory/practice, what a research paper should look like, and how to participate in and/or coordinate research activities.
- Fluency in English both oral and written, French and/or another language is considered an asset.
- Experience using Microsoft Project or other similar management tools.
TERMS AND CONDITIONS
The terms and conditions shall be read in conjunction with the ADRA Canada Human Resources Manual (as amended from time to time), the contents of which form part of the employee’s obligations to ADRA Canada. The obligations of ADRA Canada are as set out in the ADRA Canada Human Resources Manual and the applicable employment standards legislation and regulations, whichever obligations are greater. The employer will have no other obligations except as expressly set out in a written employment contract.
Performance Review: A Performance Review will typically be conducted after the first three months in the position. All employees will be required to participate in annual Performance Reviews.
Job Description Continuous Review: This job description is intended to describe the general nature and level of work being performed by incumbents assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties and skills required. Job descriptions are reviewed on a regular basis and can be modified at any time to meet the needs of ADRA Canada.
Physical Requirements: Must be able to read, speak, and hear. Must be able to effectively communicate both orally and in writing. Some standing, walking, bending, kneeling, carrying of light items, etc. required. Standard work hours, as defined by the ADRA Canada Human Resources Manual, are required.
Working Conditions: Essential responsibilities are performed either in the office or in travelling conditions.
- Within the office, the work is primarily in a sedentary and comfortable environment, with tasks usually performed under normal office conditions with little or no noticeable discomfort. The work area is well lit and ventilated.
- If travelling (international and/or domestic) there will be difficult conditions and challenging environments, particularly to destinations in the developing world.
Vulnerable Sector Screening: Consistent with our PSEA & Child Protection Policies the successful candidate must receive clearance by providing a police background check, including a vulnerable sector screening.
Being employed by ADRA Canada requires a personal commitment to its mission and lifestyle. The holder of this position will reflect in their personal and professional life the Christian values as taught by the Seventh-day Adventist Church, as referenced in the employment contract. The employee acknowledges and agrees that this position is one of ministry within the Seventh-day Adventist Church and that membership in the Seventh-day Adventist Church is essential to the proper performance of the duties of the position. The employee must conduct him/herself, both on and off duty, in accordance with the religious beliefs and teachings of the Seventh-day Adventist Church in all respects so as not to damage ADRA Canada’s reputation or harm the employee’s ability to fulfil all the position’s obligations. The employee must inform the Executive Director if he/she no longer adheres to, or maintains a belief in, the fundamental faith and religious beliefs and practices of the Seventh-day Adventist Church.